TERMS & CONDITIONS FOR IKFF HAMBURG AND MO&FRIESE CHILDRENS SHORTFILMFESTIVAL 2019

 

1. GENERAL INFORMATION

Each short film must be entered for one of the competitions named above. In some cases, though, the selection committees reserve the right to assign it to another competition or special programme. The running time of films entered for the competitions (except for the Three-Minute Quickie) should not exceed 30 minutes and the films should not be produced before 2018.

 

2. RIGHTS

The person or institution submitting the film is responsible for clearing all rights to the content of the work relevant to the film's use by the Festival (especially screenings in the cinemas and in the film market during the festival). By submittting, they state that they are authorized representatives thereof, i. e. that screening or other use of the film by the Festival does not infringe rights held by third parties (e. g. copyrights, personality or trademark rights), and that especially the rights to any material produced by others (music, film footage, photo- graphs, text etc.) used in the film have been cleared. They furthermore shall indemnify the Hamburg IKFF against all third-party claims in connection with screening/using the film in the course of the Festival. This includes covering any legal costs that might be incurred.

 

3. ENTRY PROCEDURE / DEADLINE

The deadline for the submissions is the 15.02.2019. Please use a separate entry form for each film submitted. All sections of the form must be filled in.

 

4. PREVIEW COPY

Please send us your film as a digital file (mp4/mov with the codes h264/aac and a maximum size of 1 GB) a downloadable link will work as well. Please note that just a link is not sufficient, we need a downloadable file. If no download option is offered, your submission is invalid.

If your film’s language isn’t english, please make sure it has hardcoded english subtiles, since the preview copy will also be made available to our international audience in our film market during the festival.

Preview files will remain in the archive of the Hamburg Shortfilm agency for internal use only. 

5. NOTIFICATION

The directors of submitted films that are accepted will be notified via e-mail in the beginning of April 2019. There will be a list of accepted films on our website www.shortfilm.com at the end of May. We will also notify those who have not been selected around the beginning of May.

 

6. SCREENING COPIES

Accepted formats: DCPs and digital filmfiles (mp4,mov,prores). If the original version is in a language other than English, the film needs to be subtitled in English.

Please note: Unfortunately we can not return USB Sticks. These can be picked up at the Info Counter during the festival. Please make sure you send a copy you don't need to have returned. Should there be any problems with your screening copy we reserve the right to use your preview copy as backup.

 

7. DISPATCH

Dispatch inside Germany or from abroad: By mail or courier. All deliveries from outside the European Union must be marked with the phrase 'no commercial value - for cultural purposes only’. With screening copies from countries outside the European Union, please include a 'pro forma invoice’ with a print value of less than US $ 20,- in total! Unfortunately we are unable to accept packages which would cause us additional costs. Please do not send films by air freight!

 

8. DISPATCH COSTS

The applicant is responsible for the costs of sending the viewing and screening copies to the festival. The festival covers the costs of returning/forwarding screening copies.

 

9. RETURN DISPATCH

All screening copies will be sent back to the applicant as quickly as possible after the festival.

 

 10. PRIVACY STATEMENT

We take the protection and security of personal information very serious. This is why we strictly adhere to the European General Data Protection Regulation (GDPR) which has recently come into effect. For the full statement please see https://www.shortfilm.com/en/privacy-statement